Report an Absence
Junior Absence: Call 01372 822482 or 01372 822474. Absence line: 01372 277933
Senior Absence: Email: firstname.lastname@example.org or call 01372 277933.
Report a junior absence
If your child is unwell and unable to attend school, it is necessary to telephone the Junior School Office
(01372 822482/74 or Absence line 01372 277933) before 9.15am on each day of absence stating the form that your child is in and the reason why s/he is unable to attend school.
Parents/guardians are asked to ensure that all non-urgent medical or dental appointments arerestricted to out of school hours. If a pupil has to be taken out of school for any reason, permission must be requested by writing to the Head of the Junior School in advance, giving reason for the absence and the exact time off required.
Furthermore, if a pupil needs to leave during the school day, a letter from the parent should be given to the Form Teacher giving the reason and time of the appointment. The child should report to the Junior School Office to sign out before departing. Return to school should also be notified to the Junior School Office. If a pupil is taken ill during the school day, he or she will be taken to the Medical Centre for treatment by the School Nurse. If it is decided that the pupil should be sent home, then parents/guardians will be contacted by the medical staff and suitable arrangements made. Under no circumstances may a pupil ask their parents/guardians to collect them from school without following the above procedure.
Pupils selected for teams are expected to fulfil their commitments. Written notice is required two weeks in advance if a fixture published in the School Calendar has to be missed.
report a senior absence
If a pupil is late to School, thereby missing Registration, he or she must report to Reception in the
Haywood Centre and sign in to the ‘Late Book’. Pupils register at 8.35am and 1.55pm. The same reporting
procedure is to be followed should an afternoon registration be missed.
When pupils are absent it is essential that parents notify school by email: email@example.com or telephone 01372 277933 explaining the reason for the absence. On rare occasions parents may
wish to take pupils out from School during a normal school day. In these circumstances permission must
be obtained in advance from Form tutors for medical appointments etc and the Head of Senior School
for holiday requests. Failure to do so constitutes unauthorised absence and may be counted as truancy.
Absence is monitored and registers are inspected by independent inspectors on a regular basis. Freemen’s
has to abide by the rules that govern any school which has pupils of compulsory school age. Consequently
if your son/daughter’s attendance drops below 90% in any term, without good reason, the school will be
obliged to bring in outside agencies to help address the problem. The school reserves the right to ask for
medical certificates where absence is becoming an issue.
Parents are reminded that permission for absence during term-time for anything other than medical
reasons must be requested from the Headmaster. Requests for absence for holidays during term-time
are granted only in exceptional circumstances.
Boarders who need to arrange flights home must pay particular attention to term dates – they are not
permitted to arrange flights which will necessitate lessons being missed.
Please be aware that absence from School does make life very difficult for pupils. Although they can copy up notes, they may miss valuable explanations, advice, practice and practical work. Therefore, such requests for absence should only be made in very exceptional circumstances.
If the pupil is leaving the premises he/she must sign out with Reception in the Haywood Centre. Time of
return must also be recorded.
return must also be recorded.