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Medical Forms and Policies

Please download the appropriate medical form from the list below and return to the Medical Centre.
The information provided will be distributed to all of the relevant areas within school by the Nursing Team.

 Prescribing Medication During the day

If your child requires prescribed medication during school hours, the nurses will administer them for you from the Medical Centre.

 Please complete a Pupil Medication Request Form and take it to the Medical Centre with the medication in the prescribed packaging.

Please ensure that your child has no medication other than EpiPens (or equivalent) or inhalers on their person at any time without prior arrangement with the school nurse.

The nurses may dispense over the counter medications at their discretion from an approved list.

If you do not give consent for your child to have access to this service, please inform the School in writing.

If you would like to speak to a nurse about any medical issue, please do not hesitate to contact 01372 822451 or email

 Pupil Medication request for trips

Please complete this form if your son / daughter is going on a trip or visit and needs medication that the medical centre is not already aware of.  This information will then be available to the staff on the school trip.  


A diagnosis of anaphylaxis should not prevent your child from participating fully in school life.

If your child is at risk of anaphylaxis and has been prescribed an Adrenalin auto injector (EpiPen, Jext or Emerade), please complete the

Anaphylaxis Emergency Instructions and return it to the Medical Centre where you will be able to speak to a nurse regarding your child's care.

Pupils in Lower 3 and below must have two injectors. One will be held in the Medical Centre to be used for offsite trips or fixtures and the second will be stored in the Junior School office or dining hall.

As the pupils become more independent, we encourage them to take more responsibility in managing their own health. Pupils in Upper 3 and above should always carry their injector and a dose of antihistamine (both clearly labelled). A second injector should be provided to the Medical Centre for storage in the School office or dining hall.

Your child's wellbeing is paramount, No pupil diagnosed at risk of anaphylaxis will be allowed to leave the school site on a trip or fixture if they do not have their required in-date medication on their person or in school.

For weekend sporting fixtures or residential trips at any age, your child will need to take two auto injectors from home.


At Freemen's we aim to enable all pupils with asthma to participate fully in all school activities and ensure that they are not disadvantaged by their condition.

If your child is diagnosed with asthma, please complete the

Asthma Treatment Plan and ensure that the Medical Centre always has the most up-to-date information regarding their condition.

Please also check that your child always carries their asthma inhaler which is labelled and in date. Please refer to the school asthma policy for further details.

It is essential that all inhalers are kept in date. This is the parents' responsibility although the nurses will endeavour to provide a reminder.

Your child's wellbeing is paramount. No pupils diagnosed as asthmatic will be allowed to leave the school site on a trip or fixture if they do not have their required, in-date medication on their person or in school.


Please download the following documents which give practical advice about recognising the symptoms of and dealing with concussion.

Concussion Education Code of Practice

At Freemen’s we are determined to ensure that we lead the way in keeping the welfare of our players at the forefront of all we do.  There is useful information on the RFU website 

All PE and Games staff taking teams will complete the course detailed below, additionally, as part of your son’s involvement in the Freemen’s rugby season, we will be asking him to complete some training also detailed below: 

  • Staff coaching or refereeing contact rugby will complete the 30-minute Headcase Concussion Awareness Course for teachers and parents, found here.
  • Players in contact rugby in Year 10 and above will complete the 20-minute Headcase Concussion Awareness Course for players, found here.
  • Players in contact rugby in Year 7 and above will watch the 7-minute ERTV Concussion video, found here.
  • Rugby parents in the school should look at the Headcase Concussion Awareness programme, found here.

Once a pupil has been diagnosed with concussion then we have a strict policy in-line with the RFU that manages their return to play. The Medical Centre will monitor an initial 2 week period of rest during which the player must be symptom free. After this, the player is allowed a graded return to activity, intensity and then contact and, assuming no complications, they can play after 23 days. More details can be found here.

Food Allergies 

If your child has any food allergies/intolerance, please complete a Food Allergy Request Form and return it to the Medical Centre.

The information provided will then be passed to Sodexo, the school caterers.

Sodexo has many years' experience in catering for schools and from information obtained from parents, clients and professional experts, Sodexo has allergy procedures in place to manage your child's allergy requirements.

Please ensure that you inform the Medical Centre whenever there is a change to your child's medical condition which may affect their food requirement or if there is an update from your doctor regarding a food allergy. Details of an allergy must be supported by either a doctor's letter or a letter from a dietician regarding a required diet. A medical letter will ensure that catering staff are able to identify specific allergens in ingredients so that appropriate food can be provided. Without both a form and a supporting doctor’s / dietician’s letter, Sodexo will, in order to minimise the risk of an allergic reaction, only be able to offer a plain baked potato.



The nursing team encourage all pupils attending the School to be fully vaccinated as per the NHS vaccination schedule.

Further details are available in an age specific check list on the NHS website

 If your child is unwell

An important aspect of infection control is ensuring that children and staff who are ill, and may be infectious do not attend school.  We therefore ask for your co-operation in reducing cross infection in school by ensuring that your son/daughter:

  • remains at home if he/she presents with diarrhoea, vomiting or fever
  • has fully recovered from their illness before returning to school

We would ask you to note that:

In the case of diarrhoea and vomiting a pupil should not return to school for a minimum period of forty eight hours after the last episode of symptoms.

If your child has had a raised temperature, we would ask that they remain off school for twenty four hours after it was last raised.

If your son/daughter is unwell during the night and requires medication it is unlikely that he/she will be fit to return to school in the morning.

If you would like to speak to a nurse about any medical issue, please do not hesitate to contact 01372 822451 or email

If your child is unwell and unable to attend school, it is necessary to telephone  School Office Absence line 01372 277933 before 9.15am on each day of absence stating the form that your child is in and the reason why s/he is unable to attend school.

Parents/guardians are asked to ensure that all non-urgent medical or dental appointments are restricted to out of school hours.

The nursing team will assist you and your child to formulate an individual plan of care to aid them to be looked after appropriately whilst in the school's care. Please contact the team to discuss any medical requirements your child may have.